Consumer Information Guide 2016-2017


Services and Information

American Disabilities Act

We believe education should be accessible to everyone. If you have temporary health issues or a permanent disability, we have services to help meet your needs. Western International University recognizes and accepts its obligation under Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act (ADA) of 1990, and the ADA Amendments of 2008, prohibiting discrimination on the basis of a disability and requiring the University to provide reasonable accommodations to otherwise qualified disabled students in all University programs, activities, and employment.

The Western International University® (West) Disability Services Office provides services to students with temporary health issues or permanent disabilities. Explore the link (http://west.edu/student-services/education-resources/disability-services.html) to find additional information about disability accommodations, eligibility requirements, and how to apply for accommodations through the Disability Services Office. We're here to assist you in a timely manner, regardless of location or modality of your course of study.

After you complete the application process, (http://west.edu/student-services/education-resources/disability-services.html) a disability services advisor will work with you to determine eligibility and identify what types of accommodations are available. Once you work with the disability services advisor to complete a Student Accommodation Agreement, faculty members will be notified of any accommodations that they need to implement. We will not disclose health issues or specific diagnoses. It's your choice whether to disclose your health information to faculty members or classmates.

Individuals who require assistance during an emergency situation must self-disclose this need to a Disability Services Advisor. The Disability Services Advisor, in conjunction with the Campus Security Authority, should develop a personal emergency plan for the student, including specific notification and evacuation procedures which would be utilized in the event of an emergency, regardless of whether the student intends to apply for or receives classroom accommodations. 

Accommodations for Students

Western International University® (West) strives to provide you with pertinent eligibility information and help you formally request assistance to meet your temporary or permanent disability needs. We never forget that our students are here to learn, and we’re here to help.

Possible Accommodations

Accommodations are determined on a case-by-case basis, depending on the student’s particular circumstances.

Accommodations are available for otherwise qualified students who suffer from a temporary or permanent health situation and complete the accommodation application process.

Any individual (1) with a physical or mental impairment that substantially limits a major life activity; (2) has a record of such an impairment; or (3) is regarded as having such an impairment, may qualify under the Americans with Disabilities Act (ADA). Please consult with a disability services advisor for more information.

Examples of possible accommodations:

  • Additional time for individual assignments or tests
  • Screen-reading software
  • Typing software
  • Printed materials
  • Sign language interpreters
  • Note takers

Temporary Health Situations

Students experiencing a temporary health situation that limits the ability to perform coursework may qualify for temporary accommodations. Examples of temporary situations may include a broken bone, surgery complications, emergency hospitalization, treatment for temporary health conditions, or pregnancy complications, among others.

Permanent Health Situations

Students experiencing a permanent health situation that limits their ability to perform their schoolwork may qualify for permanent accommodations. Examples of permanent situations may include deafness, blindness, low vision, learning disabilities, chronic illnesses, cancer, fibromyalgia, emotional or mental health issues, treatment for debilitating illnesses or recovered drug or alcohol abuse, speech disorders, spinal cord or traumatic brain injury, post-traumatic stress, or ADD/ADHD, among others. 

Student Disability Handbook

Login to your my.west.edu account and select the Resources tab, ADA Policy link under Other Resources.

Disability Services Advisors

Leslie Wynkoop

(602) 943-2311 x 4291031

leslie.wynkoop@west.edu

Keith Walters

(602) 943-2311 x 4291106

keith.walters@west.edu

504 Coordinator

Dr. Christopher Davis

(602) 429-1112

christopher.davis@west.edu

Applying for Accommodations

All requests for accommodations follow a standard process managed through the Disability Services Office.

HOW TO APPLY FOR ACCOMMODATIONS

  1. Student Rights and Responsibilities

    Read, sign and return the Student Rights & Responsibilities form to the Disability Services Office to acknowledge a clear understanding of your rights and responsibilities under the University’s accommodation process.

  2. Student Self-Disclosure

    Complete, sign and return the Student Self-Disclosure Statement disclosing a formal request for accommodations under the Americans with Disabilities Act (ADA).

  3. Student Release of Information

    The Student Release of Information form informs the Disability Services Office of the diagnosing professional who will be providing the medical documentation (see below) or filling out the Student Disability Information/Verification form. Please fill out this information, if necessary, and return with your completed paperwork.

  4. Student Disability Information/Verification

    The Student Disability Information/Verification form should be fully completed by your diagnosing professional (i.e., physician, psychologist, or psychiatrist). The diagnosing professional will need to complete the form in its entirety; otherwise, additional information may be needed. Note:A diagnosis, classroom limitations and specific recommendations for accommodations by a doctor or other legally acceptable health care professional as defined by the ADA are usually required. Please make sure to leave the doctor’s, psychiatrist’s, psychologist’s, or other appropriate health care professional’s office with paperwork, letters, forms, and testing information filled out correctly. It is your responsibility to provide proper documentation (see "Medical Documentation" below).

  5. Return Completed Paperwork

    Return completed paperwork to the Disability Services Office as soon as possible.

  6. Application Review

    The Disability Services Office will review your application to verify your eligibility for disability services and determine whether the requested accommodations or any other accommodations might be reasonable.

  7. Student Accommodation Agreement

    Once reviewed, the Disability Services Advisor will contact you to discuss any reasonable accommodations that might be available to you. After you and the Disability Services Advisor reach an agreement regarding the accommodations to be provided, the Student Accommodation Agreement will be sent to you. Any agreed-upon accommodations will be documented in the Student Accommodation Agreement for you to sign and return to the Disability Services Advisor.

  8. Making Accommodations

    Accommodations will be made available once the Disability Services Advisor has received the signed Student Accommodation Agreement. Accommodations are not typically retroactive.

Requesting a Copy of Your Accommodation File

Once you apply for accommodations, your complete accommodations file will be housed in the Disability Services Office. Request to view the file can be made by completing the Student Release of the ADA File Information form.

MEDICAL DOCUMENTATION

For students seeking disability services, verification is required. The first option for students is to provide documentation from the diagnosing professional verifying the current condition of the student's disability to the Disability Services Office. This option generally provides sufficient disability documentation.

If the only available documentation does not reflect the student's current disability the Disability Services Office can help identify other forms of verification, such as a history of accommodations received while enrolled in a previous educational institution. The student's former educational institution can provide verification of disability accommodations; that the educational institution supports the medical verification; and the dates the student attended the educational institution.

Please note that students may be required to provide a copy of medical documentation from the diagnosing professional accompanying the letter and accommodation information from the previous educational institution.

Students having trouble securing appropriate documentation of disability, should contact their Disability Services Advisor.

Vaccination and Immunization

West does not require immunizations for attendance.  Students wanting more information on immunizations and flu prevention, please visit www.cdc.gov/vaccines and www.cdc.gov/flu.

Register to Vote

The National Mail Voter Registration Form can be used to register U.S. citizens to vote, to update registration information due to a change of name, make a change of address or to register with a political party.  You must follow the state-specific instructions listed for your state.  After completing the form, you must sign your name where indicated and send it to your state or local election office for processing. 

The national form also contains voter registration rules and regulations for each state and territory.  For more information about registering to vote, contact your state election office at http://www.eac.gov/voter_resources/contact_your_state.aspx.

Register to vote by following your state-specific instructions and using the National Mail Voter Registration form at http://www.eac.gov/voter_resources/register_to_vote.aspx.

Campus Safety and Security

Annual Security Report

Western International University complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or “Clery Act,” a federal statute requiring all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses. The Clery Act requires that the University annually publish crime statistics and policies and raise awareness of safety on campus.  To review the University’s Annual Security Report, visit, http: Western International University Annual Security Report (PDF) http://west.edu/content/dam/westedu/pdu/West-Campus-Safety-Policies.pdf

Campus Safety Policies

The University Campus Safety Policies, http://west.edu/content/dam/westedu/pdf/West-Campus-Safety-Policies.pdf, have been prepared to increase Western International University community’s awareness of current programs that exist to protect its members’ safety and well-being and to satisfy the requirements of the Safe and Drug Free Schools and Communities Act, Clery Act and Violence Against Women Act (VAWA). The information included relates to the following topics:

    • Alcohol and other drug abuse
    • Annual crime statistics
    • Available counseling programs
    • Crime prevention
    • Emergency Mass Notification
    • Health Risks
    • Information related to campus safety
    • Legal effects of alcohol and other drug use
    • Prohibited use or distribution of alcohol and other drugs
    • Safety and awareness
    • Violence Against Women Act and sexual assault information

The information is intended to provide a general description of Western International University campus safety policies; however, it is not intended to serve as a contractual agreement between the University and the recipient. Additionally, the University will disseminate and publicize, for its campus location, crime statistics from the most recent calendar year and two preceding calendar years. 

Visit http://west.edu/campus-safetly.html to access a PDF file of the University Campus Safety Policies. 

Campus Crime Statistics

This report is compiled in conjunction with Western International University Campus Safety Policies. The following statistics are in accordance with definitions used in the Uniform Crime Reporting System of the Department of Justice and FBI. The data includes all crimes reported to the police or a Western International University campus security authority. If a crime has occurred, but has not been reported, it cannot be reflected in the following statistics. For this reason, Western International University encourages everyone to report all crimes to their designated campus security authority or local law enforcement agency. 

Campus crime statistics are available electronically at: http://west.edu/content/dam/westedu/pdf/West-Campus-Safety-Policies.pdf. and at http://www.west.edu/campus-crime-statistics.html or by requesting a printed copy from West's security authority.

Western International University expressly reserves the right to modify or to adopt additional campus policies and procedures relating to campus safety, at any time without notice.

NOTE: Please use the latest version Internet browser when reviewing the campus crime statistics. Google Chrome is recommended. 

Statement of Policy on Sex Offender Registration

The Federal Campus Sex Crimes Prevention Act requires colleges and universities to issue a statement advising the campus community where state law enforcement agency information concerning registered sex offenders may be obtained. The Act also mandates that sex offenders who are already required to register in a state to provide notice of each institution of higher education in that state at which the offender is employed or is a student.

To learn the identity of registered sex offenders on or near a campus, or anywhere in the United States, visit the Sex Offender databases at http://www.sexoffender.com or http://www.nsopw.gov/Core/Portal.aspx.  You can search by city, county, or zip code. This information is collected by other agencies and this institution cannot guarantee this information is correct or complete. The information provided here is intended to be in compliance with the Clery Act and for campus safety purposes only.  It should not be used to intimidate, threaten, or harass. Misuse of this information may result in prosecution. 

Emergency Mass Notification Policy

Apollo Education Group, (Apollo), and Western International University (West), have established an emergency mass notification process that includes emergency escalation processes, mass notifications, and supporting systems.  These processes enable Apollo and West to contact or send notices, alerts or warnings without delay to employees, faculty, and students in the event of an emergency, dangerous or otherwise high-risk situation at a West site. 

Apollo and West maintain emergency management policies, procedures, and systems to protect lives and property, and to continue necessary critical functions and essential services.  An emergency is defined as a situation that poses an immediate threat to the health or safety of someone in the University community at a West site or that significantly disrupts programs and activities. 

The Emergency Mass Notification Policy applies to all employees, faculty, and students of West in the event of an emergency, dangerous or otherwise high-risk situation at a West site. 

The policy can be viewed in its entirety in the Campus Safety Policies (http://west.edu/content/dam/westedu/pdf/West-Campus-Safety-Policies.pdf) or by requesting a printed copy from the campus.

Campus Security Authority

The West Campus Security Authority will assist in the safety of the University community by serving as contact for University security issues. The contact information of the Campus Security Authority can be found at http://west.edu/campus-safety.html.

Violence Against Women Act (VAWA)

Western International University is firmly committed to creating and maintaining a community in which students, faculty, and staff work in an atmosphere free from all forms of improper or unlawful harassment, discrimination, exploitation, intimidation or violence. West complies with the Violence Against Women Reauthorization Act of 2013 (VAWA) and further details can be viewed in the Campus Safety Policies (http://west.edu/content/dam/westedu/pdf/West-Campus-Safety-Policies.pdf).

Title IX Policy

Title IX - Sex Discrimination, Sexual Harassment, and Sexual Assault

In accordance with federal law, including Title IX of the Education Amendments of 1972, Western International University does not discriminate on the basis of sex in its education programs and activities. Individuals with questions, concerns or a complaint related to sex discrimination, sexual harassment, or sexual assault may contact the University’s Title IX Coordinator:

Dr. Christopher Davis

Western International University

Title IX Coordinator

Mail Stop: CF-SX01

4025 S. Riverpoint Parkway

Phoenix, Arizona 85040

Phone: (602).429.1112

Fax: (602).383.9756

Email: TitleIX@west.edu 

Campus Security Authority Contact:

Debra Sims

Western International University

Campus Security Authority

1601 W Fountainhead Parkway

Tempe, AZ 85282

Phone: (602).429.1436

Email: Debra.Sims@west.edu

Alcohol and Drug Abuse Prevention

Drug abuse affects all aspects of American life.  It threatens the workplace as well as our homes, our schools, and our community.  The U.S. Department of Education requires institutions of higher education to implement a drug prevention and awareness program for their students and employees. West abides by federal Drug-Free Workplace and Drug-Free Schools and Community Act regulations regardless of individual state legalization.  

Students are expected to conduct themselves ethically, honestly and with integrity as responsible members of the University's academic community. Any member of the University community found consuming or selling alcohol or other drugs on University property, including attending class or meeting with campus personnel, is subject to disciplinary action up to and including dismissal from the University, depending on the seriousness of the situation. All alcohol and other drug abuse policies, prevention and referrals can be viewed in the Campus Safety Policies (http://west.edu/content/dam/westedu/pdf/West-Campus-Safety-Policies.pdf).

Prohibition of Illicit Drug Use

The University community must adhere to a code of conduct that recognizes the unlawful manufacture, sale, delivery, unauthorized possession, or use of any illicit drug is prohibited on property owned or otherwise controlled by the Western International University.  If an individual associated with the University is apprehended for violating any drug or alcohol related law when on University property, or participating in a University activity, the University will fully support and cooperate with federal and state law enforcement agencies. The University enforces a "Zero Tolerance" policy regarding underage drinking. 

Underage possession and/or consumption of alcoholic beverages are not permitted on property owned or controlled by the University and the state laws will be enforced. 

Also, intentionally or knowingly selling, or intentionally or knowingly furnishing alcoholic beverages to persons under the age of 21, or to persons obviously inebriated, is not permitted on property owned or controlled by the University.

Federal Financial Aid Penalties for Drug Violations

According to the Higher Education Act (HEA), students convicted for a drug offense that occurred during a period of enrollment while they were receiving Federal Financial Aid may lose eligibility for Federal Financial Aid. Federal Aid includes Federal Pell and FSEOG Grants, Federal Work Study, Federal Perkins Loans, Federal Stafford Loans, Federal PLUS Loans, Graduate PLUS Loans, and other financial assistance.  

The Free Application for Federal Student Aid (FAFSA) asks students if they have been convicted of a drug-related offense. If the student answers ‘Yes’ to the question then they will be sent a worksheet by the federal processing center in order to determine if the conviction affects eligibility for aid. Should the financial aid office be notified that a student has been convicted of sale or possession of illegal drugs, the financial assistance will be suspended immediately. For the purposes of federal financial aid eligibility, the following events are not counted as convictions:

    • convictions reversed, set aside, or removed from the student's record,
    • convictions occurring during periods of non-enrollment,
    • convictions received as a juvenile, except that the conviction is counted if the individual was tried as an adult and convicted. 

Failure to answer the question automatically disqualifies students from receiving federal financial aid.  Answering this question falsely could result in fines, imprisonment, or both.

More information about federal penalties and sanctions is located at http://www.justice.gov/dea/druginfo/ftp3.shtml

Penalties for Drug Convictions 

The financial aid consequences of a drug conviction vary depending on the type of crime and the number of offenses incurred by the student. 

Possession of Illegal Drugs

    • First Offense:  Loss of eligibility for federal financial aid for one year from the date of conviction.
    • Second Offense:  Loss of eligibility for federal financial aid for two years from the date of conviction.
    • Third and Subsequent Offenses:  Indefinite ineligibility for federal financial aid, from the date of conviction. 

Sale of Illegal Drugs

    • First Offense:  Loss of eligibility for federal financial aid for two years from the date of conviction.
    • Second and Subsequent Offenses:  Indefinite ineligibility from the date of conviction. 

If the student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.

    How to Reduce the Period of Ineligibility or Regain Eligibility

    The student may regain eligibility:

    • The day after the period of ineligibility ends,
    • When the student successfully completes a qualified drug rehabilitation program, or
    • If the student passes two unannounced drug tests given by a qualified rehabilitation program.

    Students denied eligibility for an indefinite period can regain it after successfully completing a qualified rehabilitation program, passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. 

    Students who regain eligibility during the award year, should notify the financial aid office immediately so that they might receive any eligible financial aid which they are entitled to receive. 

    It is the student’s responsibility to certify that a rehabilitation program was successfully completed, as with the conviction question on the FAFSA. The University is not required to confirm the reported information unless conflicting information is determined.  

    Qualified Drug Rehabilitation Program

    A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:

    • Be qualified to receive funds directly or indirectly from a federal, state or local government
    • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company
    • Be administered or recognized by a federal, state or local government agency or court
    • Be administered or recognized by a federal, state-licensed hospital, health clinic, or medical doctor.

    Convictions for Offenses that Occurred during Enrollment

    Federal regulations require enrolled students convicted of a drug offense after receiving federal financial aid, to notify Student Financial Services immediately. The student may be ineligible for further aid in that academic year and required to pay back all federal aid received after the date of conviction. The Student Financial Services will work with the student regarding all of the available options.

    Institutional Sanctions for Alcohol and Drug Violations

    Any member of the University community found possessing or selling illegal drugs on University property shall be subject to discipline on a case-by-case basis.

    • Discipline will be based on the seriousness of the situation.
    • A case may result in dismissal from the University.
    • In all cases, the University will abide by local, state and federal sanctions regarding unlawful possession of drugs and the consumption of alcohol.
    • Additional state penalties and sanctions may also apply.

    The University has adopted a zero-tolerance policy regarding alcohol and drug violations