Catalog 2013-2014


The University confers degrees on a weekly basis. In order to expedite the degree process, students are asked to:

  • Sign an exit interview form if they are a financial aid student. Forms are available at the Financial Aid office.
  • Be in good academic standing (a cumulative GPA of 2.0 for undergraduate students and a cumulative GPA of 3.0 for graduate students).
  • Clear any financial obligations to the University.
  • Confirm that their contact information is current.

Once all degree requirements have been completed and the student has been financially cleared, a diploma and a set of transcripts will be mailed to the student within five (5) business days after degree conferral. The diploma will be issued with the name that was written on the student’s original application.

Students who plan to enroll in an additional program at the University must remain out of attendance until their degree has been conferred. Associate’s degree recipients are exempt from the out of attendance requirement and may immediately enroll in courses required for the bachelor’s degree.

Commencement Ceremony

The commencement ceremony for the University is held once a year in early summer. All students completing their degrees during the previous year or who are within twelve (12) credits of degree completion at the time of the ceremony are eligible to participate. Students who anticipate using credits transferred from another institution to qualify for participation must assure this has occurred prior to published deadlines. Students are notified by the Registrar of eligibility. Students are allowed to participate in only one ceremony per degree earned. Participation in the commencement ceremony is not mandatory. Honors are recognized at the ceremony for those undergraduate students who have met the academic requirements and completed their degrees a minimum of sixty (60) days prior to the date of the ceremony. No exceptions can be made to this policy.

Graduation Clearance Procedure

Students may verify degree conferral clearance by contacting the Registrar's Office or an Advisor when they are within nine (9) credits or ninety (90) days prior to expected completion date. Upon receipt of the request, the Registrar updates the student’s program evaluation. Students may then meet with an Academic Counselor to review remaining requirements and make arrangements for capstone courses.


Bachelor’s students achieving high academic standards are awarded honors upon completion of their degree requirements. Honors designations are indicated on the diploma and transcript. Honors are recognized at commencement ceremonies only for those students who have completed all degree requirements a minimum of 60 days prior to the date of ceremony. No exception to this policy is possible.

  • Summa Cum Laude 3.95-4.00
  • Magna Cum Laude 3.80-3.94
  • Cum Laude 3.60-3.79

West does not issue honors designations at the Associate or Master levels.

Graduation Deadlines

Program completion deadlines have been established to ensure students graduate with a program of study based on current academic theories and disciplines as well as timely completion of relevant research. The following timelines have been determined as the maximums for completion:

Associate’s degree

5 years

Bachelor’s degree

8 years

Master’s degree

6 years


3 years

Credits in transfer will not be accepted after a student’s program deadline. Students may request a Change of Catalog and re-evaluation under current program requirements. Deadlines will be calculated from date of matriculation into the new program. Graduation deadlines are not subject to appeal through the Student Appeal Process (SAP).